Departmental Representative Elections
Submitted by joel.fair on Sat, 04/11/2009 - 22:17
Departmental Representative Elections 2009
Nominations: September 14th to 25th
Campaigning: September 28th to 30th
Vote: October 1st and 2nd.
Click HERE to download the 2009 Nomination Form.
Positions Available
(2) Biology Representatives
(2) Biochemistry Representatives (includes Biotechnology specialization)
(2) Biopharmaceutical Representatives
(2) Biomedical Sciences Representatives (includes Opthamalogical Science)
(1) Chemistry Representative
(1) Math Representative
(1) Environmental Science Representative
(1) Physics Representative
(1) Geology Representative
(1) General Science Representative
(6) 1st year Representatives
Job Description
The Departmental Representatives:
- are responsible for attending meetings of the Association Council and seeing to the general operation of the SSA in conjunction with the Executive,;
- serve as a first point of contact for students with questions or concerns regarding programs, services, and events within the Faculty of Science;
- with the exception of the first year representatives, each department holds one (1) seat on the Science Faculty Council for which it is the responsibility of the Departmental Representatives to see filled;
- are eligible for election/appointment as members of standing committees or directors within the SSA;
- are responsible for holding individual office hours and, during such time, assisting with any required administrative duties of the SSA.
Eligibility
Any member of the SSA shall be eligible to serve as a Departmental Representative, provided that they:
- are a Canadian citizen or a permanent resident when nominated as a candidate;
- is registered full-time within the department/program they wish to represent by the last day of nominations;
- is not a member of the SSA Executive at the time of the elections.
Note that all students in first year, regardless of programme of study, are considered a department of their own. Thus, first year students may only run as First Year Representatives and must have their nomination supported by students in first year.
For progammes that have two representatives, the positions will be filled by a representative of each official language, providing that the member in question receive a minimum 1/3 of the total vote count.
All candidates must be nominated in order to campaign and run in the Departmental Representative Elections.
Nominations: September 15th - 19th
Nomination forms will be available at the SSA Office (MRN 015) as of 8:30 am, Wednesday, September 16th
All nomination forms must consist of the following upon submission:
- the position solicited;
- at least ten (10) signatures from student members of the candidate’s recognized department, program, or interdisciplinary program they wish to represent. Student members may sign more than one nomination form including those belonging to competing candidates.
- candidate’s signature and date, to indicate her acceptance of the nomination.
Nomination Forms are due Friday, September 25th at 16h30 in the SSA Office. Any forms submitted incomplete or after this time will not be accepted.
Official Representatives (optional)
Candidates are allowed up to (1) one uOttawa student to assist them with their campaign. Privileges include but are not limited to:
- assisting the candidate with postings
- assisting the candidate with classroom announcements and campaigning through word of mouth
They are responsible for:
- attending the mandatory candidates meeting
- following all rules and regulations stated in the SSA Election Rules
Candidates Meeting
SSA Election Rules, Candidate Release Forms and Official Representative Release Formswill be distributed at the candidates meeting. ALL candidates must attend the candidates' meeting with their official representative. If either the candidate or the official representative cannot make it, they MUST send a proxy in their place. If they send a proxy, any rule that is broken will still result in a punishment of the same severity. The meeting will be held on Friday, September 25th, 2009 at 17h30 in the Faculty of Science Board Room (GNN 080).
Campaigning: September 28th - 30th
Campaigning will start on Monday, September 28th at 8h00 and end on Wednesday, September 30th 2007 at 17h30. Full election rules and regulations will be discussed at the Candidates Meeting.
Voting: September 29th - October 1st
Location: Outside the Math Help Center (MRN 021)
Time: October 1st and 2nd, 8h30 - 16h30
Each member of the SSA may vote only once (1) and may only vote for the representative of their programme. In order to vote, a voter must show their student card.
Students registered in cooperative programs or semesters abroad may vote by absentee ballot at the discretion of the CEO. All requests for absentee ballots must still produce a full name as registered to the University of Ottawa, the request must be made by their University of Ottawa e-mail account, they must provide their student number, year of study and registered program.
Results
Official results will be posted outside the SSA Office and on the SSA website by 8h30 following the final day of voting.
Elections Committee
If you have any specific questions, contact the Chief Electoral Officer, Matt Alteen, at elections@ssa-aes.com.
